BOQUETE COMMUNITY PLAYERS – Planning & Organization Meeting, Aug. 10, 2007

President, Jeff Simon called the meeting to order at 1:35 and shared his thoughts for the purpose of the meeting.

All board members were present to bring their ideas to the table as to how to take BCP forward and expand its horizons.

Minutes of the last meeting were read by Stephanie and approved to evaluate were the last board left off.

Erin discussed membership and the fact that she was making sure the list of members was updated and correct. Each board member received membership applications in both Spanish and English, with membership cards; to be used if approached to join by non-members. Erin will also be the direct contact to the web master and sited the changes that have been made to the BCP site.

Anayansi discussed the Producer’s Workshop that BCP is sponsoring for Sat. Aug. 11 at 4:00. 23 people had signed up and board members would help in setting up snacks to be available during the seminar. The idea was also presented of having the theatre group from David performing their play “Company” at the BCP theatre on September 22 at a charge to BCP of $300.00

Stephanie explained the use of the gmail site and how to contact all BCP members and volunteered to monitor the site for information important to BCP and pass it on the respective members.

Jerry brought up that the treasurer’s books have been brought up to date with the help of past treasurer Mary Lloyd. He is working on getting his name added to the checking account and a check would be available for the speaker at the Producer’s Workshop. He also expressed concern about how money went into and out of BCP funds and that needed to be more strictly monitored since it was the board’s responsibility.

Planning Committees, all chairs and committees will be voted on at official board meeting on Aug. 14th, 2007

Legal Entity Committee: Anayansi Menendez , Jerry Hedrick
New Theatre Venue Committee: Amelia and Jim Stroup, Anayansi Menendez
By-laws Committee: Jerry Hedrick, Stephanie Brockman
Deconstruction Committee: Nikki Steele
Membership Committee: Erin Ross, Beverly Stearns, Jerry Hedrick

Nikki Steele arrived at 2:30 to join the meeting about the theatre.The BCP theatre is at our disposal until September 30, 2007. Discussion of what events can still be held were brought up and verified, including the first Director’s Workshop. Personal items needed to be removed by Oct. 1st and deconstruction of the theatre would begin the first week of October. Discussions followed on were to store sets, materials, and chairs.

Nikki Steele would remain as Theatre Manager until it was deemed no longer necessary to have a manager if there was no theatre. Stephanie will be Nikki’s contact on the board.

Discussion was held on the Director’s workshop and a continuation of the program depending on the success of the one being held in September. Including that it should be open to all BCP members, since it is a BCP sponsored event.

Discussion on the actual proposal for “God’s Favorite”, exact dates, possibility of venue, and previous board approval was brought up and will be reviewed at the official board meeting.

The position of Theatre Manager needs to be added to the by-laws, along with updated job descriptions of all officers.

The BCP board decided to cancel the sit-down installation dinner, since we were already in office and to have a membership party instead. Cancellation of Machu Pichu would be handled by Anayansi and she would get a menu and prices for having the event catered by Aura’s. Possible date and time was Fri. Sept. 21st, 5:00 at the BCP theatre.

The first official BCP board meeting will be held on Tues. Aug. 14th at 3:30 in the BCP theatre. Meeting will be announced to general membership via email.

Meeting was adjourned by President Jeff Simon at 3:50.

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