| Dear
BCP Members,
Goals are a vital part of the success and growth of any organization.
Without a clear assessment and understanding of BCP's strengths and weaknesses,
growth will be limited. So with this in mind, I would like to propose
three goals that I believe will be crucial to the continued success of
BCP in the coming year. I have shared these goals with our current council
members and now I would like to share them with you. I hope this information
will be beneficial to all of you attending our BCP Council Meeting this
Friday, November 6th. Discussion of several of the agenda items will greatly
benefit from an understanding of both our assets and liabilities as an
organization. Here is a summary of the intent of each goal:
Goal
#1 - Organization and Development:
BCP is currently operating without the benefit of policies and procedures
needed by all organizations for optimal performance. We need to initiate
policies and procedures that will greatly enhance our ability to quickly
respond to entertainment opportunities and better conduct our day to day
business in a more organized manner. More clearly defining the role of
each Council member will clarify responsibilities and eliminate the inefficient
overlap of duties. This will also empower all council members to do what
they do best. Clear, non-redundant communication is necessary to ensure
that every Council member is well versed on the progress of other members.
Further, the development of committees will bring new support, fresh ideas
from the community, and much needed manpower to BCP. The coordination
of committees will ensure that each council member is updated on all activities.
Goal #2 - Fundraising
To date, BCP has had a very loosely structured fundraising effort, depending
primarily on the generosity of a few community members. With the acquisition
and renovation of our new BCP Theater and Event Center, fundraising has
never been more important. It is vital that we have a well planned and
coordinated fund raising effort to restore the funds that have been used
in the past few months. This plan has not yet been completed and voted
on, but it is vitally important to implement as quickly as possible.
Goal #3 - Theater Events
Our BCP Mission requires that we "sponsor, produce and promote artistic
events." These events, aside from meeting our mission statement,
are the financial lifeblood of our organization. Therefore our goal should
be twofold: to provide quality productions, music, entertainment and social
opportunities for our community and to fairly charge for these events
so that we generate the revenue needed to support our vision of a community
theater and event center.
FINANCIAL REALITIES
Although our rent is a modest $300 per month, our monthly overhead is
considerably more than this with other bills. Additionally, we have recently
spent approximately $25,000 for theater renovations. This money came from
the balances available in BCP accounts (prior to the acquisition of our
lease) and the donations of many people throughout our theater renovation
process. These renovation expenditures have depleted the money BCP accumulated
from productions over the last three years. I believe we need the vision
and determination to restore these funds prior to the end of our five
year lease.
When our renovation is completed, we will have spent a total of about
$30,000. To replenish these funds by the end of our five year lease, BCP
will have to generate a monthly income of $500 above and beyond our monthly
expenses. Our current lease requires that we provide a caretaker, which
is estimated to cost about $330 monthly. This raises our monthly expenses
to about $1,130 including our rent payment. Additional expenses include:
social security, liquidation and decimo costs for the caretaker, electric,
water and garbage bills, our annual foundation fee, maintenance, repair
and equipment replacement costs and unexpected expenditures, which are
a reality for every business entity.
Working with only the bare minimum of expenses, we will need to generate
over $13,500 in annual revenue. In reality, expenses will be closer to
$l,500 per month or $18,000 per year. Therefore, BCP needs to generate
a monthly revenue of at least $1,500.
In summary, our continued survival and growth will be dependent upon our
ability to respond to our financial needs through productions and the
rental of our facility. I am hopeful that an understanding of these realities
will serve to guide us as we venture forward.
I
look forward to working with you all as we move toward our goal of making
BCP an even better organization..
Sincerely,
Julie
Cacianti
President, Boquete Community Players Council
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